How to boost your productivity

How to boost your productivityIt is a truth universally acknowledged that small business owners are busy. If you feel like you could work 24 hours a day and still not get it all done, you’re not alone. Aside from the actual business itself, you might be juggling staff management and payroll, invoices, inventory, leasing, administration and marketing.

But what if you could find a way to make those hours a little bit more productive, every single day?

If you look at your day with an honest eye, you might admit there is a bit of time-wasting going on. There may be tasks you procrastinate on, some things that get lost in the mountain of work, and there may be lots of little jobs you spend more time thinking about than actually doing.

So how can we manage our time better?

Here are a few tips I’ve been trying to stick to lately:

Get organised

Keep a diary. It could be online, and app or a battered notebook, just choose what works for you. It should include appointments, to do lists and reminders. Then you can look back and see exactly what you did spend all those hours on. And also, assess how much of that activity was also profitable.

Outsource tasks

The quickest route to insanity is adding tasks to your to-do-list if you don’t have the time to action them. Focus on your strengths and outsource the rest to people you can trust. Now, go add ‘find someone to outsource to’ to your list…

Don’t promise if you can’t deliver

Be confident you can meet the deadline, or you’ll let your customers down, and then you’ll need to spend more time finding new ones or fixing the problem. We all want to work with people we can trust.

Make time to grow

Are you working on the business as well as in the business? If you focus on just getting the work done, you won’t allow enough time to think strategically about how to grow the business.

Reward and recognise your staff

When you find a good employee, hang on to them. When you have someone trained and capable, you’ll free up more precious time to work on your business. On the other hand, it takes much more of your time to recruit and train a new team member.

Effective team leadership does not always come naturally to many small business owners. Make sure you recognise their achievements, and reward them. Encourage them to be involved in all aspects of the business so they can continually learn. Organise meetings offsite, and encourage them to take time out to think about different ways of doing things.

Bring balance back into your life

Too much to do? It may seem counter-intuitive, but take time out to relax and recharge the battery. It’s amazing how much more productive you’ll be after having some time to think clearly.

Do you have any productivity tips? What works best for you? How can you also boost your staff productivity?

Let us all know!

 

Comments

  1. Olga Hermans says:

    I know how important it is to boost your productivity in your life by eating the right foods and doing the right things; thanks!!

  2. Lorii Abela says:

    Thanks for the tips and advice, Vicky. It’s good to know that you have been doing this lately and hopefully this things are working out for you to increase your productivity.. 🙂

  3. Sherie says:

    I am always looking for ways to increase my productivity and I really like this list of ways that you have outlined!

  4. Terressa says:

    Thank you for sharing your tips and advice.

  5. denny hagel says:

    I love your tip “Don’t promise if you can’t deliver.” Although I would never not deliver, I tend to take on more than I can deliver and then feel overwhelmed to fulfill promises! Great advice! Thanks!

  6. Sue says:

    Great post! Love what you say about hanging on to the good employees and/or clients. Takes a lot more effort to continually search for new ones than retain the ones we have. I try and make a habit of letting my customers know how much they mean to me! 🙂

  7. You’re welcome Sue. Thank you!

  8. It is so true about taking the well needed break, rest to bring about clear thoughts and ideas. We think we are wasting valuable time by resting but in fact we are saving not only our health but perhaps our business.

  9. I definitely need to outsource.

  10. Great tips. I need to work on letting other people do what they do best so I can focus more on increasing my business. Thanks for sharing.

  11. Edmund Lee says:

    My favorite point from all that you mentioned was finding the balance between working “in” the business vs. working “on” the business. Most definitely if we’re too focused on working “in” the business, we can’t think strategically when working “on” the business.

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